When Outlook is used as an email client, at times, there might arise a need to edit the auto complete entries while selecting users. If any of the attributes needs to be changed in the selected email addresses or if an old entry needs to be removed, Microsoft has not provided any direct method. In such cases Nirsoft's NK2Edit comes in handy.
It can be used to edit the outlook's .NK2 files for any duplicate entries, stale entries, or for modifying any existing entries.
It can be downloaded from : http://www.nirsoft.net/utils/outlook_nk2_edit.html page.
Information from the site:
Every time that you type an email address or name in the message window of MS-Outlook, it automatically offer you a list of users and email address that you can choose. This feature is known as 'AutoComplete' and Outlook automatically build this emails list according to user activity and save it into a file with .NK2 extension.
In some circumstances, you may need to repair or modify the values appeared in the AutoComplete list, or you may want to remove unwanted email addresses and/or to add new email addresses. MS-Outlook doesn't provide any ability to edit this AutoComplete list, so this is where NK2Edit software can help you.
Easily modify or fix all information stored in the NK2 file, including the display name, the email address, the exchange string, the Drop-Down display name, and the search string.
Easily remove unwanted single quote characters from the display name and from the Drop-Down list.
Delete unwanted emails, as well as add new emails, by typing them manually, or by choosing them from the address book of Outlook.
Copy NK2 records from one NK2 file to another - simply by copy and paste !
Build a completely new NK2 file and add the desired emails into it, by typing them manually, by adding them from your address book, or by copying records from another NK2 file.
Extract data from corrupted NK2 files that Outlook cannot read anymore (When Outlook AutoComplete stopped working) and even repair them so Outlook will be able to read them again.
Export all data stored in the NK2 file into a special Unicode text file in a stucture similar to .ini file of Windows. You can open it any text editor you like, make the changes you need, and then convert it back into NK2 file that Outlook can use.
Export the emails information stored inside NK2 file into HTML/Text/csv/xml file.
Copy the selected NK2 records in tab-delimited format and then paste the information into Excel.
Change the order of the records in the NK2 file, which also affects the order they appear in the drop-down. You can also sort the list in alphabetical order of the Drop-Down display names. (However, be aware that Outlook change the order again when the user send emails)
Command-Line Support: Write simple scripts that can add, remove, or modify records inside the NK2 file, without displaying any user interface.
NK2Edit is a portable application that can be used from any computer with Windows operating system (Starting from Windows 2000) without need of any installation process, and without making changes in the Registry.
NK2Edit works on any version of Windows, starting from Windows 2000 and up to Windows 7/2008. NK2Edit is a Unicode based application, and thus it cannot work under Windows 95/98/ME.
NK2Edit can read, write, and create NK2 files for Outlook 2003, Outlook 2007, and Outlook 2010 Beta.
Outlook installation is not required on the computer that you run NK2Edit, except of "Add Records From Address Book" feature, which cannot work without Outlook. NK2Edit can also be used to open, edit, and save NK2 files on remote computers in your network, as long as you have read/write permission to the remote NK2 file.
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